California Institute of Integral Studies (CIIS) maintains student education records in the Registrar’s Office and in the Advancement Office as part of a database of biographical and pledge/gift information about the institute alumni and friends. CIIS maintains all student records in compliance with the Family Educational Rights and Privacy Act of 1974 (FERPA), Public Law 93-380, as amended. Under this law, you have the following rights as a CIIS student:

• The right to inspect and review your education records within 45 days of the day CIIS receives a request for access.

You should submit a written request to the appropriate office identifying the records you wish to inspect. The office will make arrangements for access and notify you of the time and place where the records may be inspected. If the office to which you submitted your request does not maintain the records, that office will advise you of the correct office to which your request should be addressed. If you cannot come to the campus, copies of the records will be made available at the cost of $0.25 per page. If the records contain information on more than one student, you shall have the right to inspect and review only such part of the records as relates to you. You will not be permitted to inspect and review financial records of your parents, or confidential recommendations (regarding institute admission, application for employment, or receipt of an honor or honorary recognition) for which you have signed a waiver of your right of access.

• The right to request the amendment of your education records that you believe are inaccurate, misleading, or otherwise in violation of your privacy rights under FERPA.

If you want to ask the institute to amend a record, you should write to the Registrar, clearly identifying the part of the record you want changed, and specifying why it should be changed. If the Registrar decides to not amend the record as requested, the institute will notify you in writing of the decision and of your right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to you when you are notified of the right to a hearing.

• The right to provide written consent before CIIS discloses personally identifiable information from your education records, except to the extent FERPA authorizes disclosure without consent.

The institute discloses education records without your prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by CIIS in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the institute has contracted as its agent to provide a service instead of using institute employees or officials (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the university. Upon request, CIIS also discloses education records without consent to officials of another school in which the student seeks or intends to enroll.

CIIS may also disclose certain personally identifiable information from your education record without your prior written consent under the FERPA exception for disclosure of directory information. "Directory information" is information that is not generally considered harmful or an invasion of privacy if disclosed. CIIS designates only the following as directory information:

If you would like your directory information not to be disclosed, please fill out a Directive to Prevent Disclosure of Directory Information form available from the Registrar’s Office and online. You may submit this directive at any time and it becomes effective the day it is received by the Registrar’s Office and remains in effect until you revoke it in a signed written request to that same office. During the time it is in effect, CIIS will not disclose your directory information except upon your signed written request.

4.   The right to file a complaint with the U.S. Department of Education concerning alleged failures by the institute to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901