Integrative Counseling Weekend Program Coordinator
Department: Integral Counseling Psychology
Supervisor: Program Chair
This is a Non-Exempt Full Time position
Weekend Program Coordinator
California Institute of Integral Studies (CIIS) in San Francisco is a pioneer in integrative higher education, providing interdisciplinary, cross-cultural, and applied studies in psychology, philosophy, religion, cultural anthropology, transformative studies and leadership, integrative health, and the arts. The school offers master's and doctoral degrees, as well as a Bachelor of Arts completion degree. We are conveniently located in the SOMA district of San Francisco which is a quick walk from BART, Muni and other public transportation.
The ICPW Program Coordinator manages and oversees all administrative aspects of the weekend program and serves as a key member of the ICP Team. In collaboration with the ICP Program Chair and ICPW Program Administrator and ICP Program Manager, this position serves as the main point of contact for the weekend program, managing the day to day operations and helping to refine and improve administrative processes to ensure the department operates smoothly and effectively while making sure any issues that arise are promptly and thoughtfully addressed.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Serves as main program contact for incoming student inquiries for the ICPW program. Provides faculty and student support.
- Acts as liaison between the Program and other CIIS departments; works closely with Admissions, Registration, Financial Aid, and Dean of Students' Offices regarding enrollment and retention, and resolving problems as they arise.
- Coordinates and manages weekend program course scheduling, including schedule clarification with faculty, room scheduling, and distributing curriculum information.
- Assists/advises students and faculty, regarding program information, deadlines, responsibilities, and CIIS processes and procedures.
- Maintains student records and maintains the computerized ICPW database.
- Tracks ICPW enrollment status each semester; maintains and updates student roster. Creates and maintains student and faculty listservs.
- Orients new students and faculty and answers general student advising questions about the weekend program. Plans and leads annual new student orientation.
- Provides management support for Program Chair, ICPW Program Administrator, core faculty, adjunct faculty, and ad hoc committees as needed.
- Works with Field Placement Office and Advising Coordinator to support practicum placements to students that live out of the local area.
- Develops and maintains an Outside/Non-ICC Practicum Viewbook and ICPW Program Handbook.
- Attends regular program, institutional meetings, ICP events and faculty retreats. Facilitates discussion of ICPW items at program meetings. Tracks action items to ensure implementation.
- Works with Program Chair, ICPW Program Administrator and ICP Program Manager to develop list of eligible faculty for all courses, including working with HR to post positions, identifying candidates, arranging interviews, participating in the selection process, and following up with important correspondence around orientation and training.
- Designs, plans and implements 8-day annual retreat and program events.
- Serves as on-site point person during ICPW weekends and 8-day annual retreat.
- Serves as ICP/W program representative at Admissions Events including Info Sessions and Open Houses.
- Tracks expenses for ICPW budget. Processes ICPW invoices and check requests.
- Manages ICPW Program Page and updates content for website. Collects and posts course syllabi. Provides content for department newsletter.
- Supervises ICPW student worker to help with ICPW Admissions, preparation of retreat and other tasks.
- Other duties as requested.
- Knowledge of the BBS/MFT licensing process desirable
- The ability to effectively communicate verbally and via written correspondence
- Minimum of two years of high-end executive/administrative experience
- College Degree
- Understanding of the graduate academic environment and confidentiality issues.
- Office management skills and the ability to work independently and as part of team
- Self-starter who can identify program needs and take initiative to address them
- Ability to interact with students, faculty, staff, and the outside community with diplomacy and poise
- Proficiency with all Microsoft Suite products
In this position you will receive two weeks of paid vacation to start, approximately 20 paid holidays per year, and two weeks sick leave. CIIS also offers an array of health benefits including medical, dental, vision, FSA, commuter benefits, life insurance, short and long term disability insurance, 401k, tuition remission, and more.
This position is full-time.
Please submit your cover and resume, as one document when prompted. https://home.eease.adp.com/recruit/?id=3829001
Equal Opportunity Employment Policy
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).