HR Assistant

POSITION: Human Resources Assistant

DEPARTMENT: Human Resources

SUPERVISOR: Assistant Director, HR

FLSA STATUS: Nonexempt half-time position

ABOUT CIIS

California Institute of Integral Studies (CIIS) in San Francisco is a pioneer in integrative higher education, providing interdisciplinary, cross-cultural, and applied studies in psychology, philosophy, religion, cultural anthropology, transformative studies and leadership, integrative health, and the arts. The school offers master's and doctoral degrees, as well as a Bachelor of Arts completion degree. We are conveniently located in the SOMA district of San Francisco which is a quick walk from BART, Muni and other public transportation.

POSITION SUMMARY:

Our HR Department seeks a flexible, personable person who is interested in working and learning all the facets of Human Resources and gaining a basic understanding of the HR Generalist functions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Accurate and timely data entry of all personnel data
  • Maintain personnel files, including archiving and conducting audits to ensure employee files are accurate and in-compliance, proper storage & destruction of records
  • Prepare and maintain HR materials such as new hire packets, employee handbook, general HR forms, and the electronic forms on the HR intranet page
  • Coordinate with HR Generalist to ensure I-9 documents and other HR documentation are accurately maintained and complete in accordance with federal regulations
  • Coordinate with HR Generalist to ensure processing and completion of faculty and other contracts (core, adjuncts, TAs, RAs)
  • Respond to EDD requests for employment or wage verifications
  • Provide quality customer service, office management, smooth work flow and backup on other HR functions
  • Manage special projects as assigned

PREFERRED SKILLS:

  • 1-2 years previous work experience in HR highly preferred
  • Knowledge and/or exposure to HRIS software knowledge
  • Proficiency with MS Office Suite
  • Must be able to interact and communicate with all members of the community
  • Customer service oriented and able to handle confidential information with tact and sensitivity
  • Must be a self-starter who can work with minimal supervision with meticulous attention to detail and follow through
  • Adaptability, flexible; must be able to get back on task after many disruptions
  • You must be an organized individual

Physical Requirements

  • Ability to sit for extended periods of time and the ability to manage repetitive hand/wrist movements while using a computer keyboard and/or the phone.
  • Ability to bend, squat, stoop, and occasionally walk up several flights of stairs
  • Ability to lift and/or carry up to 10bs, occasionally

SALARY AND BENEFITS:

Full benefits, salary DOE.

APPLICATION INSTRUCTIONS:

Upload your cover letter & resume as one document to: https://home.eease.adp.com/recruit/?id=570850

APPLICATION DEADLINE:

Screening begins immediately and will continue until the position is filled.

Equal Opportunity Employment Policy

CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff; and, to provide an environment that will attract and retain individuals identified as lesbian, gay, bisexual, transgender, queer, questioning and intersex (LGBTQQI).