Administrative Coordinator, CPTR
Job Title: Administrative Coordinator, CPTR
Department: Center of Psychedelic Therapies and Research
Reports to: Director, Center for Psychedelic Therapies and Research
FLSA Status: Non-Exempt, .25 to .33 FTE position (10-13 hours per week).
CIIS Center of Psychedelic Therapies and Research
California Institute of Integral Studies (CIIS) in San Francisco is a pioneer in integrative higher education, providing interdisciplinary, cross-cultural, and applied studies in psychology, philosophy, religion, cultural anthropology, transformative studies and leadership, integrative health, and the arts. The school offers master's and doctoral degrees, as well as a Bachelor of Arts completion degree. We are conveniently located in the SOMA district of San Francisco which is a quick walk from BART, Muni and other public transportation.
The Administrative Coordinator will support the Director of the CIIS Center for Psychedelic Therapies and Research. Duties include creating, editing, and managing correspondence; coordinating travel arrangements for researchers and teachers; coordinating scheduling of researchers to teach in the certificate; coordinate with P3 the general public presentations in the evenings at CIIS; coordinate the CPTR film series beginning the fall, 2015; and other general administrative and project-based work. This is a three year grant funded position with increasing FTE during the period of .25 - .33 FTE position (10-13 hours per week).
The ideal candidate is an organized and proactive multitasker who can efficiently manage multiple and simultaneous responsibilities. This role strongly supports the Center's mission: to undertake research and training that will support research on psychedelic medicines.
Please visit this link for more information on the Center:
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Liaising with Public Programs to coordinate presentations, classes, coursework for the Certificate in Psychedelic Therapies and Research
- Responding to first-time inquiries and conducting systematic follow-up with inquirers expressing program interest.
- Monitoring progress toward recruitment goals and assisting in the maintenance and review of applicant files for the program
- Team-building by working closely with staff in Public Programs, Library, Communications and Development offices
- Scheduling travel and tracking payments and reimbursements
- Tracking, and cataloguing bibliographic resources on the Center's web pages
- Conducting online searches within medical, psychological, and anthropological journals
- Coordinating with CIIS Communications Department on web based material in support of the Center
- Assisting in the coordination of Information Sessions, Open Houses and following through on Center-specific communication plans with Admissions
- Interacting frequently with researchers and staff from Johns Hopkins, NYU, UCLA and University of Wisconsin and MAPS (Multidisciplinary Association for Psychedelic Studies)
- Creating and disseminating a monthly newsletter for the Center
- Perform other duties as assigned
- B.A. required
- Demonstrated experience developing good working relations with various stakeholders, such as students, staff, faculty, and researchers
- Experience with coordination of medical and mental health services and research at a clinic
- Excellent verbal and written communications skills
- Experience in scheduling travel and tracking payments and reimbursements
- Commitment to articulating and supporting the mission, vision and values of the Institute and the Center is assumed.
- Excellent verbal and written communication skills
- Proficiency with Microsoft Office, particularly Word and Excel
- Familiarity with personnel record database platforms, such as Jenzabar
- Familiarity with email marketing software (such as MailChimp); preferred experience with social media marketing and blogging
- Supervisory experience in overseeing the work of supervisees to delegate, assign tasks, and monitor progress
- Meticulous attention to detail in project management; excellent ability to manage multiple moving parts
- Ability to proactively anticipate and resolve potential issues
- Preferred higher education administrative experience
- Preferred minimum one year experience supervising other administrative staff
This position requires the ability to:
- Ability to sit for extended periods of time and the ability to manage repetitive hand/wrist movements while using a computer keyboard and/or the phone.
- Ability to bend, squat, stoop, and occasionally walk up several flights of stairs
- Ability to lift and/or carry up to 10lbs, occasionally
Duties are primarily performed in an office environment at a desk or computer terminal, typically, Monday through Friday.
NOTE TO CANDIDATE:
Due to the sensitivity and requirements of our positions, you should expect to undergo and be cleared of an employment background/criminal check, if extended an offer for employment. You may also be asked to provide proof of educational degree(s), licenses or credentials pertinent to the position. If your job requires driving on behalf of CIIS you will be required to provide proof of a valid driver's license.
Commensurate with experience.
Please email your cover letter and resume to email@example.com
Please include the job title in the subject line of your email.
Equal Opportunity Employment Policy
CIIS is committed to providing an open, fair, inclusive, non-discriminatory environment for all individuals across differences of race, religion, sexual orientation, gender identity, national origin, socio-economic status, ethnicity, age, physical ability, or medical condition. We seek to increase the presence, representation and inclusion of U.S. historically under-represented people of color, international, bilingual and bicultural students, faculty and staff.